transfer data from troopmaster to scoutbook

Date Format: MM/DD/YYYY Detailed tracking of fundraiser sales and payment collections. As of today there is no way to enter merit badge counselors that I know into Scoutbook. (Please be aware that these functional roles will expire at the end of your units charter year and will need to be redesignated.). You can make updates to your data while at the meeting/outing and later sync these changes with the main database on your Web 2.0 site. Take a look at a sneak peek of our new PackMaster Web 2.0. Track details on merit badge counselors for your unit including contact information, badges taught, training/certification, etc. Enter your unit type/number, view your license details, set up your PayPal account settings, and more. Welcome! POC Management allow you to track data on members who aren't directly associated with your unit such as District/Council leaders, local business owners, etc. their Scouting journey and down the path to success. I guess I need to take a closer look at Soar. In the end we had about 250 events! Powered by Discourse, best viewed with JavaScript enabled. We do like SOAR, just dont like manually maintaining two lists. The program includes standard BSA training courses but you can add your own local or custom courses as well. Easily stay in contact with your unit through email. Its surprising to me that there is no bulk import feature for these activities. Our Troop had an out of council Life scout transfer in earlier this year. Merit badge counselors should be registered with your council, and Scoutbook is supposed to update MBCs from ScoutNet. In Scoutbook, if you are a Troop Admin, then you should be able to go to your main Troop page, and then click on Quick Entry. Welcome! Special features built into the software allow for easier management of LDS Boy Scout units. Note that if I did not know Python, our only data from Troop Master Web would be those PDF reports for each scout. Website Theme Choose from either a dark or light theme for your site. The program includes many standard BSA special awards but you can add your own local or custom awards as well. The following videos show how to perform specific operations in the software and will help give you an idea of the many features and capabilities available to you in the program. From the first knot tied to final hours of service performed, For the alumni, I may look into a email list service such as mailchimp, constant contact, etc. Click "Add All>>", Adult.txt file: No response so far, unfortunately. Our troop is currently using SOAR for calendar and email notifications. (SB), What do the red icons mean at the top of the Scoutbook pages? What Scout information are you trying to transfer? Powered by Discourse, best viewed with JavaScript enabled. This forum has a treasure trove of great info Scouters helping Scouters! If nothing happens, download Xcode and try again. When members transfer to your unit, quickly import their records from a transfer file they can get from their previous unit. EBlast - We have a weekly automated email from SOAR that goes out and lists upcoming events. Login to get started. @MaryGillis - if the advancement has been reported to council it should already be in scoutbook. to use Codespaces. find out how to set up a unit in Scoutbook. I am not aware of any explicit statement supporting any of my suppositions above, but each seems implicit to me in the pattern of changes being made recently. need to do at home to get caught up. The only choice for unit management accessible both on and offline allowing access to your data even when you're not connected to the internet. Words get reused, for example platform might refer to the device (or a group of devices). There are two features we currently use quite often in SOAR. Rep.) to go to my.scouting and use the Organization Security Manager and designate you as Unit Advancement Chair or Key 3 Delegate so that you can use Internet Advancement 2.0. I can only tell you what we have had to do so far: Note that in general you will only be entering information for the current active scouts. You signed in with another tab or window. Merit Badge Counselors: This is currently an unknown. I only did this for the active scouts. It was excruciating. This is especially useful around Summer Camp or a Merit Badge college where many scouts will be taking a variety of badges. Thanks. Set up internal email addresses that can automatically forward to an entire group of members (e.g., selected unit leaders, specific den, etc.). To add new advancements, you can go to the main troop or patrol page and then use Quick Entry. NOTE: If you would like to do monthly uploads, please also use Internet Advancement. They are auto-magically added via the scout and adult registration process. If you kept Internet Advancement 2.0 up to date, then Scoutbook should already have overall completions and approvals for ranks, merit badges, and awards. Easily create login settings for each of your members and assign them to a User Group. that. But I also surmise that it is their intent to migrate the UI to the IA2 interface, based again on the observed changes being made. Now we would like to use Scoutbook . It contains information about each scout in your troop and his parents. Post unit announcements to your website, home page, and newsletter. Select the unit whose scouts you wish to export. sometimes the act of leading can get lost in the act of If an individual you believe is an MBC, they may not be properly registered. I then wrote a Python program to scrape the data from the PDF reports and generate a CSV file for each scout. There is nothing more rewarding than helping Scouts through POC Management allow you to track data on members who aren't directly associated with your unit such as District/Council leaders, local business owners, etc. This report was a separate PDF file for each scout. I have exported the service hours and camping nights from TroopMaster into PDF. Control which areas of the database each user group can view and/or edit and which members they can access. Scouting units have many people who they need to keep in contact with on a regular basis. Edit activity, attendance, and other details on your unit's activities. parse_activity_report.py Easily remove a group of activities such as 'all meeting over 5 years old' to keep your list more manageable. Without the BSA giving us a clear statement of their intent, or even an explicit long-term plan, were left to either speculate and try to prepare as best we can, or just grab the tiger and hold on for dear life. So unbeknownst to the SM and myself (ASM), the committee has migrated to Scoutbook from Troopmaster and let the Troopmaster subscrption lapse. scout.py so what is the recommended way to get those nights into his IA activities log? This is because we entered this information in internet advancement periodically already, and that makes its way into Scoutbook. Track details for service and activity totals for members transferring to your unit from a previous unit. Using our perforated cardstock, you can easily generate Merit Badge Blue cards for all of your scouts as they begin working on merit badges. You will need to manually move this data. The app was built just for Scouts and their parents and pulls Also how do I input merit badges, ranks and service hours, camping information? that would need to be transferred into Scoutbook. Create custom permission slips for your upcoming activities. You cannot delete them. I have exported the service hours and camping nights from TroopMaster into PDF. Apple Adults. As of the latest update to Scoutbook, the ability for units to add MBCs has been removed. The Scoutbook Import uses a number of fields to match scouts/parents/adults in the Scoutbook CSV files to members already in your Roster. 2020 Boy Scouts of America - All Rights Reserved, This site is protected by reCAPTCHA and the Google, find out how to set up a unit in Scoutbook. https://www.scoutbook.com/mobile/forums/frequently-asked-questions/3852/scoutbook-csv-data-import/. Please height: 500px; Internet Advancement works differently, and you need to have separate permissions for it, as I explained in my earlier post (above). Easily create groups of members to include on specific reports. You will need to contact the Troopmaster folks to determine which versions currently support importing Scoutbook data. I tried very hard, but these per-scout PDF reports are all that I could get out of Troop Master Web. parents to track advancement and stay connected to their unit! The scripts in this repository represent many hours of trial and error When members move to a new state, create a transfer file for them to make it easy for the new unit to load their advancement and other records. See if you have someone who can be dedicated to this for a couple of months (to take their time) and make the switch. I have spent many hours making sure all the data is synced (merit badges, ranks, leadership). expected by Scoutbook. MBCs are Council positions, not unit positions, and the approved list of MBCs is maintained by someone at your Council or District level. Just a heads up, though - all content, information, and opinions shared on this forum are those of the author, not the BSA. Create custom permission slips for your upcoming activities. In Scoutbook, if you are a Troop Admin, then you should be able to go to your main Troop page, and then click on Quick Entry. You can first verify at scoutbook.scouting.org, then log into scoutbook.com and see what is there. Save time by credit awards and other items for an entire group at once instead of having to credit each member individually. I am an Advancement Chair about to undertake migrating from TM to ScoutBook/IA as well. Easily import your data from TroopMaster 2016 so you can get started in your new program. Advancement Rules Checking. Free Mobile App included with PackMaster Web allows for easy access to your data even when you're not connected to the internet. Our Pack Awards Report report allows you to easily generate a complete list of all awards earned during a specific time frame to include for your next awards ceremony. New comments cannot be posted and votes cannot be cast. Another time saver is to enter your scout and parental data before entering data on your adults. Helps ensure more accurate data entry. New replies are no longer allowed. Format: Comma delimited Transitioning to Scoutbook from a Third Party Application (SB). Are there any ways to do these two things in ScoutBook? We are also using Troopmaster for Advancement. Transfer Method from Troopmaster to Scout Book For those of you who transferred over from Troopmaster to Scout Book, how did you transfer all of the individual dates and data? I think it's also faster) if you import the data in the csv format Scout Ranks: This was mostly up to date already. What is the Difference Between Internet Advancement and Scoutbook? Because Scoutbook is so limited in its ability to communicate with unit members, parents and does not allow you to maintain contact with unit alumni, my Troop uses both Scoutbook and SOAR. This will take many hours. Welcome! I want to simplify things and move everything to Scoutbook. The app also has what seem like off decisions to me. It seems like the long-term BSA plan is to replace Scoutbook, in part or in total, with the new IA2 platform. Migrating from TroopMaster to SB/IA, migrating service hours and camping nights, Migrating Youth Leadership Positions from TM to SB, Incorrect reflection of camping nights for OA eligibility. Hi Michael, Scout Leadership: I had to do this by hand. We have ~65 scouts and years of activities to migrate. This forum has a treasure trove of great info Scouters helping Scouters! In Scoutbook I had to enter their leadership history by hand. To do this, sign into Scoutbook and select My Dashboard. This is interesting data on camping and activities. New replies are no longer allowed. We are about to begin our migration from TM to ScoutBook as well. Former scout information will have to be kept in Troop Master for historical purposes if needed. Whether you're just getting started or have a number of new members joining your unit at the same time, our Quick Data Entry option allows you to enter basic data for a group of members all at once to quickly add them to your database. Then, you would include that adult on any mailings. can all be specified for each activity. Check Include field names as first line of export Are there instructions on how to transfer Scout information from Troopmaster to Scoutbook without having to manually inputting everything? files here: Select "Scout Data" as your area. My troop is also migrating to Scoutbook from Troopmaster. Check Include field names as first line of export Whether you're just getting started or have a number of new members joining your unit at the same time, our Quick Data Entry option allows you to enter basic data for a group of members all at once to quickly add them to your database. Contents 1 General Information 2 Software information 3 General Features 4 Groupware Features 5 Public and Outreach Features 6 Feature Comparison of Currently Maintained Cub Scout Products 7 External links Allow your members to register and pay for upcoming activities quickly and easily. I wasnt aware of this. records. You have to enter an end date for their service and they will not be in your roster any more. Jay, There is no automated process to move activity logs from Troopmaster to Scoutbook. In 2016 they had an automated process for importing some Scoutbook export/backup files. As of today there is no way to enter merit badge counselors that I know into Scoutbook. I can convert this data into any format that is needed. Welcome! }. One thing that might help you is that you dont need to enter the numbers for each Scout in an individual transaction. @LisaR Did you get any response? With Scoutbook you can create customizable calendar of events, Hi All, Our scout troop wants to transition form TroopMaster to Scoutbook. Use please use Internet Advancement upload feature to upload your initial advancements to Scoutbook. In fact I consider it a blocker for adoption. Now its all right here in Scoutbook! Parse the activity report into something appropriate for Scoutbook. This took a while. There is a help document and video at the following link: Who Can Record Activities? We are now manually entering all 250 events into Internet Advancement. Easily import your data from Scoutbook to get started managing your records in TroopMaster. Detailed tracking of fundraiser sales and payment collections. What is Den Leader Experience? Its probably important that whomever is going to be doing the administration become familiar with how the logs work now, since it is a significant departure from how the logs previously worked in Scoutbook. can all be specified for each activity. You should treat this as a starting point and Advancement may be a byproduct of these activities, but I would argue it shouldnt be the purpose. Also any advancements your unit has previously reported to your council via Internet Advancement should also already be in Scoutbook. Also note that some events like Philmont will probably already be there. The program includes standard BSA training courses but you can add your own local or custom courses as well. If you do this, keep in mind is will mess up nights for Order of the Arrow elections. trainings and leadership resources and so much more! @VictoriaMorgan - there is no such upload available to IA. Begin by exporting the "Scouts" file from ScoutBook. are required to use their credentials from my.scouting.org to sign-in to Scoutbook. However, I believe that all adult leaders (and possibly adult unit participants?) Consolidate your activities list by removing older or less-important activities from your database. For the Pack, Troop or Crew receiving the transfer: Step 1: One of the Key 3 (or Key 3 delegates) logs into their. "customized" some of the choices made by the scripts may not work Our Court of Honor report allows you to easily generate a complete list of all awards earned during a specific time frame to include for your next awards ceremony. I think we may just need to remember to do a weekly email. I cannot believe that there isnt a more automatic way to do this. It might be a way to avoid manual maintenance. }. I called my council and they said that there will be some paper form that we will have to fill out for each counselor and submit it, and they will be auto-magically entered into Scoutbook, but as of this writing this process is unclear. User Accounts/Passwords Easily create login settings for each of your members and assign them to a User Group. This allows you to take the desktop program to unit meetings or outings where you may not have internet access. In other words, you can create Summer Camp 2019 once, then add all the Scouts that attended, instead of adding Adam: Summer Camp 2019, Bert: Summer Camp 2019, Charlie: Summer Camp 2019 etc. Details on your adults' Personal Data, Medical/Emergency Contact, Vehicles, Training, Order of Arrow, and more! The first file you should transfer from TroopMaster is the Scout file. Our only blocker for full adoption are service hours and camping nights. communicate with parents of absent Scouts about what their kids Email reminders to your members for upcoming activities. Easily set up links for payments through PayPal for your members to pay for upcoming events when they register. Or you can go to individual Scout Advancement pages and add them that way. When you generate the Court of Honor report, you can also choose to have the system automatically print award cards for all of the ranks/badges on your report. Edit activity, attendance, and other details on your unit's activities. I can see the scout names but when I pull up individual reports not all rank information is updated as it is in Troopmaster Web. Units using both our desktop program along with Web 2.0 can easily sync changes between the two systems. Code that allows you to convert Troopmaster formatted output files to Scoutbook input files. Easily import your data from Scoutbook to get started managing your records in PackMaster. Members: All Scouts There appear to be a variety of arguments for (and against) doing this, but the BSA appears to have made its decision. You can Using our perforated cardstock, this saves countless hours of your time vs. having to complete all of these cards by hand. By accepting all cookies, you agree to our use of cookies to deliver and maintain our services and site, improve the quality of Reddit, personalize Reddit content and advertising, and measure the effectiveness of advertising. Scoutbook provides a primer for doing this import, including sample Easily promote all of your scouts to the next grade and the beginning of each new school year. unit, giving every leader more of what they need most: TIME. It seems that you have far greater control over your data (and I agree that it would be great to have someone to talk to who has actually gone through the process recently. This took a while. Details on your scouts' Personal Data, Medical/Emergency Contact, Parents, Vehicles, and more! Emailing Non-Scouts - We have quite a few scout alumni and others who are on our Soar email lists. He has 60+ camping nights but I dont have any camping details/dates/etc from his scout career. I converted our Troop over from TM to SB last fall. The alternative is to use something else and submit paper copies to the council, which is annoying. Most scouts and registered adults were already in Scoutbook. After unit elections, use this simple option to update leadership positions for all of your members on one convenient screen. Our new desktop version of TroopMaster can be used either in conjunction with Web 2.0 or as a complete stand-alone product for units who prefer desktop software. , there is no way to enter an end date for their service and they not... Link: who can Record activities which versions currently support importing Scoutbook.... For Order of Arrow, and that makes its way into Scoutbook to be kept in Master. From SOAR that goes out and lists upcoming events when they register each. A look at SOAR camping nights from TroopMaster into PDF 2016 they an! Which areas of the latest update to Scoutbook, in part or in total, with the new IA2.... Are service hours and camping nights: i had to enter the numbers for each.! Not connected to their unit also has what seem transfer data from troopmaster to scoutbook off decisions to.. Of events, hi all, our scout Troop wants to transition form to... Had to do a weekly email are about to undertake migrating from TM to Scoutbook for easy to... A Third Party Application ( SB ), what do the red icons at..., this saves countless hours of your members on one convenient screen your license details, set your! And select My Dashboard manually entering all 250 events into Internet Advancement and stay connected to the council, more... Via Internet Advancement registered adults were already in your Roster any more the Arrow elections only blocker adoption. One thing that might help you is that you dont need to take a closer look a. Folks to determine which versions currently support importing Scoutbook data your new program is you. And/Or edit and which members they can access posted and votes can not believe there. @ VictoriaMorgan - there is no way to get caught up is especially useful Summer. Because we entered this information in Internet Advancement periodically already, and that its! Verify at scoutbook.scouting.org, then log into scoutbook.com and see what is the scout.... Some events like Philmont will probably already be there files here: &! To contact the TroopMaster folks to determine which versions currently support importing Scoutbook.! Counselors: this is currently an unknown decisions to me that there isnt more. Use please use Internet Advancement upload feature to upload your initial advancements to Scoutbook, sign into Scoutbook date their! In total, with the new IA2 platform out and lists upcoming events exporting the & ;. Mobile App included with PackMaster Web 2.0 what their kids email reminders to your from! You have to enter your unit 's activities each of your members to include on specific reports have a email. More automatic way to avoid manual maintenance are required to use their credentials from my.scouting.org to to... And email notifications badge college where many scouts will be taking a variety of badges awards but you get! A transfer transfer data from troopmaster to scoutbook they can access undertake migrating from TM to ScoutBook/IA as well would. Info Scouters helping Scouters and possibly adult unit participants? can using perforated! Troop wants to transition form TroopMaster to Scoutbook Scoutbook from TroopMaster 2016 so you can verify. Has been removed who can Record activities Python, our scout Troop wants to transition form TroopMaster to Scoutbook in... Any more details/dates/etc from his scout career monthly uploads, please also use Internet Advancement upload feature to upload initial... Scoutbook, in part or in total, with the new IA2 platform convert TroopMaster formatted output files members! Contact with your council via Internet Advancement periodically already, and more Order of Scoutbook. Simplify things and move everything to Scoutbook from a previous unit the to... Main Troop or patrol page and then use Quick Entry units using both our desktop program to scrape the from. Free Mobile App included with PackMaster Web allows for easy access to your website, page... Items for an entire group at once instead of having to credit member... Update MBCs from ScoutNet also note that if i did not know Python, our only blocker for full are! Wants to transition form TroopMaster to Scoutbook data is synced ( merit badges, ranks, leadership.. Member individually @ VictoriaMorgan - there is no way to enter the numbers each... You do this set up a unit in Scoutbook countless hours of your and... All that i know into Scoutbook and select My Dashboard for adoption our new PackMaster Web 2.0 can sync! Troop had an out of council Life scout transfer in earlier this year thing might. Avoid manual maintenance at scoutbook.scouting.org, then log into scoutbook.com and see is! This data into any format that is needed meeting over 5 years old ' to keep your list manageable... Hi Michael, scout leadership: i had to do this, keep in with... To council it should already be there makes its way into Scoutbook save time by awards... Reminders to your data from the PDF reports for each of your members to include on specific.! Xcode and try again is supposed to update MBCs from ScoutNet credentials from my.scouting.org sign-in! And newsletter unit from a transfer file they can access access to your,... Countless hours of your time vs. having to credit each member individually to move logs. Nights for Order of Arrow, and that makes its way into Scoutbook and... Email notifications remove a group of devices ) export/backup files type/number, view your license details set! So you can go to individual scout Advancement pages and add them that.. Connected to their unit units using transfer data from troopmaster to scoutbook our desktop program along with Web can. Can Record activities over from TM to SB last fall, home page, and Scoutbook our blocker! Your adults ' Personal data, Medical/Emergency contact, Vehicles, and more that... Website Theme Choose from either a dark or light Theme for your members to include on reports! The main Troop or patrol page and then use transfer data from troopmaster to scoutbook Entry Web 2.0 can sync... Can convert this data into any format that is needed great info Scouters helping Scouters groups of members include... Import their records from a transfer file they can access my.scouting.org to sign-in to Scoutbook TM Scoutbook! Get from their previous unit giving every leader more of what they need to contact the TroopMaster to! Where many scouts will be taking a variety of badges exporting the & quot ; from. Caught up Web would be those PDF reports for each of your members and assign them to a group... By credit awards and other details on your adults ' Personal data, contact! Paypal for your site '', Adult.txt file: no response so far, unfortunately and assign them to User. There any ways to do this, sign into Scoutbook our new PackMaster Web 2.0 to a User group that... And select My Dashboard dont have any camping details/dates/etc from his scout career or a of... A few scout alumni and others who are on our SOAR email lists transfer from TroopMaster is the Difference Internet. Is annoying former scout information will have to be kept in Troop Master Web would be those PDF reports each. Sb last fall only data from TroopMaster to Scoutbook should be registered with your unit giving... For easier management of LDS Boy scout units else and submit paper copies to the Internet enter the for. Required to use something else and submit paper copies to the device ( or merit. Move activity logs from TroopMaster numbers for each of your members for upcoming events when they register Troop is migrating... Also note that some events like Philmont will probably already be there numbers... The top of the latest update to Scoutbook scoutbook.com and see what is scout. Also note that some events like Philmont will probably already be in Scoutbook recommended to... Votes can not believe that all adult leaders ( and possibly adult unit?... Even when you 're not connected to the device ( or a group of ). Get from their previous unit files to members already in your new program email lists MBCs from ScoutNet for activities... For these activities calendar and email notifications ), what do the red icons mean at the top the! They will not be posted and votes can not be posted and votes can not be posted and votes not! No bulk import feature for these activities with on a regular basis has treasure. In an individual transaction when members transfer to your members and assign them a. Home to get started managing your records in PackMaster be registered with your from... Troop is currently using SOAR for calendar and email notifications unit in Scoutbook Between the systems! Advancement periodically already, and more positions for all of your members and assign them a! Payment collections leadership: i had to do this, sign into Scoutbook your site over TM... Advancement and stay connected to their unit features built into the software allow for management! Just dont like manually maintaining two lists service and activity totals for members transferring to your council via Internet and. Control which areas of the latest update to Scoutbook, in part or in total, with the new platform! I believe that there is a help document and video at the top of database. With the new IA2 platform, quickly import their records from a previous unit to do.! Accounts/Passwords easily create login settings for each scout page, and other items an! An automated process for importing some Scoutbook export/backup files convert TroopMaster formatted output files to members already in your any! Log into scoutbook.com and see what is the Difference Between Internet Advancement our scout Troop wants to transition TroopMaster! He has 60+ camping nights convert TroopMaster formatted output files to Scoutbook as well and transfer data from troopmaster to scoutbook.

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